Response cards play an important role in the final stages of wedding planning so you want to be sure to include them when sending out your wedding invitations.  That being said, why not also have a little fun with them which is what this post is all about.

Enchanted Memories Valstyle Wedding Invitations

Enchanted Memories Invitation w/response card

For a refresher on all the specifics and etiquette, check out my previous blog post on wedding response cards.

Wedding RSVP Cards Vintage Pearls and Lace

Vintage Pearls and Lace Response Card

In addition to the basic information that is requested on an RSVP card, there are a couple of other questions you may want to ask.  One of them could be their choice of entrée if you are offering options to your guests.   You can choose to have the names of the entrée choices printed on the cards or you could creatively have the food choices represented by the appropriate symbol.  Pictured here are both options…

Response Cards Glowing Fantasy

Glowing Fantasy Response Card

Wedding Response Card Nature of Love

Nature of Love Respond Card

You may have noticed on the one design that it also indicated that the reply could be made via email address.  Proper etiquette is that you provide the postage stamps on the response card envelopes for the convenience of guests.  So including an email address could result in some of the prepaid postage not being used…just something to keep in mind.

One other question you may want to ask on your respond cards pertains to favorite songs your guests would like to be played during the wedding reception.  Below is an example that includes wording for requested songs or it could be worded as ‘please tell us your favorite song to get you on the dance floor‘.  This information can come in handy when preparing your music play list.

Response Card Vintage Now

Vintage Now Response Card

Asking for these extra tidbits of information from your guests on their response cards is a great way to get them engaged and excited for your upcoming wedding.

Most of the time you will find your chosen wedding invitation design has a matching response card so then it’s just a matter of selecting the wording you would like printed on them.  Hopefully you have found some inspiration by the ideas mentioned in this post.

A wedding accommodation card is an optional insert piece that can be included with your invitation mailing.  Their purpose is to inform your guests of the hotel options you have made available for them.  Depending on how many out-of-town guests you are expecting to attend, you may want to hold a block of rooms at more than one hotel in the area.

Typical information that can be printed on accommodation cards includes…

  1. Name and address of hotel
  2. Phone number for making hotel reservations
  3. Hotel website for more information
  4. Date by which reservations should be made (Hotels may only hold a block of rooms until a certain date before releasing any that haven’t been individually reserved, especially if a special rate is offered.)
  5. Group name to reference when making reservation (often the last names of the couple)
  6. Distance from wedding venue (optional)
  7. Special group room rate being offered (optional)

Many times, you may find an accommodation card that matches your wedding invitation design.  Another option is to order simple white accommodation cards, as shown here.

Timeless Sophistication Accommodation Card

Timeless Sophistication Accommodation Card

Including response cards with your wedding invitations is highly recommended as they are essential to your planning.  Since they will provide you with an accurate guest count for food and seating arrangements, they could actually save you some money.  More often than not, there will even be a card to match your invitation design.

You will need to select a date by which your guests will be asked to reply so it can be printed on the RSVP cards. That date is typically 2-3 weeks before your wedding, depending on your reception venue’s timeline.

A return mailing envelope is included with each response card and is printed with your mailing address or the address of whoever will keep track of the guest count. Be sure to also include a postage stamp on each envelope as a courtesy to your guests.

If your design happens to be a seal n send invitation, your response card will actually be a postcard that guests can detach from the invite. It is then mailed back without an envelope since it has the mailing address preprinted on it and it only requires you provide a postcard stamp.

Here are some very common wording examples that can be used…

The favour of a reply is requested
before DATE
M _____________
__ will attend
__ not able to attend

We look forward to celebrating with you.
Please reply by DATE
Name _____________
Number of persons ___

You can also choose to be more contemporary or even clever with your wording.  Say you are having a nautical themed wedding, your wording could include…

 ___ It’s knot likely we would miss this!
 ___ Unfortunately, we are all tied up!

Today, guests may also be asked to select their choice of entree as printed on the response cards if they indicate they will be attending your reception.

Please reply by DATE
M ____________
__ Yes, with excitement!
__ No, with regrets
Choice of Entree:

__ Chicken
__ Grilled Salmon

A more recent idea is to also ask for song suggestions from guests if you would like their input…

I will dance if you play __________________

What song will get you on the dance floor? ______________

Typography Inspiration Response Card

Typography Inspiration Response Card

Typically when you include respond cards with wedding invitations they consist of a card and pre-addressed return mailing envelope already having the return first class postage attached.

To save on costs, you may want to consider response postcards instead since return mailing envelopes are not required.  Postcards can be mailed as is with the return address already printed directly on them.  The postcard stamp for return mailing also costs less than a regular first class stamp.

Some wedding invitation designs may have the option of a matching response postcard design.  Seal and send invitations actually have the printed postcard attached at the bottom of the invitation so guests can easily detach, fill out and mail back to you.  If a matching option is not available, you can always order them printed on simple white or ecru cards as shown below.

Whether you choose to include respond cards or response postcards, the wording will be the same asking for the guests’ names and how many will or will not attend.  A menu entree selection can also be requested if needed.

Bright White Respond Postcard

How important would an invitation map be to your guests?  That is the question you should ask when preparing and ordering all your wedding invitation pieces.

In order to answer that question, here are some more questions to ask yourself…

1.  Even though your wedding location may be local to you, are many of your guests from out of town and not familiar with the area?

2. Is your wedding being held at a destination to which all your guests will be traveling and will need directions from their hotel, especially if the hotel is a distance from the venue?

3. Is your reception being held at a site that is quite a distance from the ceremony locale and guests will need to know how to travel between the two sights?

If there is any doubt, it’s probably a good idea to include an invitation map and maybe even driving directions too.  It may also be an option to include the map with only the invitations for guests who you believe will find them helpful.  Be sure to check if adding the extra invitation map will make a difference in postage costs due to weight.  If it does, keep those invitations separate so you don’t add more postage than necessary on all the invitations.

Typically printed on a plain white or ecru card, in some cases there may be a map card available to match your invitation design.  Design options may also include having a map printed on the back of your reception cards or having both driving directions and a map printed on a double-sided card.

Remember, it will be up to you to provide the map and/or directions to be printed on the cards.

Invitation Map Card

Chances are your ceremony will be followed by a reception so your wedding invitations will need to include those details as well.  Including separate reception cards is one option with many invitation designs having the choice of a matching card.  A typical reception card verse can read as follows:

Please join us
for Dinner and Reception
at TIME o’clock
LOCATION 
Depending on how many inserts you may be including and the weight of the invitation itself, the weight of an additional card may require extra mailing postage.

There are also options for having your reception information printed directly on your invitations.  The extra lines can be aligned with the main verse if space allows.

Another option is to have your reception details printed on your invites as a corner copy. There is usually a small fee for a corner copy which can appear in the bottom left or right corner. Again, your chosen style needs to have room to accommodate a corner copy.

Wedding Reception Card

A wedding accommodation card is pretty much what it sounds like…a card that is included with your invitations providing guests with all the details of any hotel accommodations you have arranged for those who need to stay over the night of your wedding.

Details to include on this card:

  1. Name, address and phone number of hotel(s) at which you have arranged a room block.
  2. Specific name(s) under which room block is reserved – typically the last names of bride and groom.
  3. Date by which reservations should be made – rooms in the block that are not individually reserved are usually released by a certain date prior to the wedding.

If your wedding invitation design doesn’t have a matching accommodation card, you can include a simple white card with those details.

Majestic Evening Wedding Accommodation Card

Inner envelopes for invitations used to be quite common with all wedding stationery but with today’s modern styles, that’s not always the case anymore.  If your chosen design does include inner envelopes, here are some quick tips about them…

  1. They are slightly smaller in size than the mailing envelope so they fit inside holding your invitation and enclosures.
  2. For an added charge, they can have a colored or patterned inside lining.
  3. They are not designed to be sealed.
  4. Be sure to address them in the same handwriting and ink color as the mailing envelopes before inserting your stationery pieces.

Here is a link to more information about the etiquette of addressing inner envelopes for invitations.

English Garden Wedding InvitationRSVP wedding cards, also known as wedding response cards, are invaluable for making your final reception preparations.  The decision as to whether to send them to guests will need to be made early on when ordering your wedding invitations.

As shown here, many times wedding invitation ensembles include matching RSVP cards so it’s quite easy to include them with your order.

Mocha Damask Seal 'n Send InvitationBy providing postage on them, whether they are cards w/envelopes or postcards, you are making it convenient for your guests to let you know if they will be able to attend.  Having an accurate guest count will ensure you don’t pay for guests who won’t be there.  Make sure the date you include on the RSVP wedding cards gives you enough time to provide that information to the staff at your venue.

Besides requesting guest names and if they will be able to attend you can ask for their preference if there happens to be a choice of entree for your wedding as well.

Thought should be given to including maps for wedding invitations if there’s any doubt that guests are not familiar with the location of your ceremony and/or reception.  You want to make it as easy for guests to attend as possible.

Please keep in mind that you will be required to provide either handwritten or computer generated copy for the printing of your map cards and any directions to be included.

You can opt for including just a map or a map along with driving directions.  Map cards come in varying designs.  Those showing both a map and directions may have them on the same side or they may have them printed on opposite sides of the card.

As shown here, some maps for wedding invitations actually match the whole ensemble’s specific design.  This is appropriate since these cards are inserted with your wedding invitations just like reception and response cards.