Chances are you will have to assemble wedding invitations as most printed invites arrive flat and need to be folded or assembled before you begin organizing any extra inserts. If tissue paper happens to be included with your order, place one sheet of it so it lays directly on the invitation covering the wording which may be on the front or inside depending on the style.  All other enclosures will be either tucked inside if it’s a folded invitation or placed on top if it’s a single card with all inserts facing the same direction so the wording goes towards the bottom of the envelope.

Wrapped Up in Vintage Wedding Invitations

Wrapped Up in Vintage Invitation

Of course, pocket wedding invitations are assembled differently if there is a separate pocket to hold any enclosure cards.

Here is the suggested order to follow to assemble wedding invitations but keep in mind your invites may not include all of these pieces:

  1. Reception card is placed directly on top of the invitation wording with its printing facing you.
  2. Response card is tucked underneath the flap of the response envelope with the print facing you so it becomes one enclosure. Place on top of Reception Card (or invitation wording if reception card is not included). The top of the envelope should be in the fold of the invitation (if applicable). Don’t forget to put a stamp on the response envelope or response postcard.
  3. Map or Directions Card should be placed on top of the Response Card with any church directions being on top of any reception directions.
  4. If an Accommodations Card is being included, that should be placed on top of the Map Card with the printing facing you.

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You may want to handwrite all the addresses on the inner & outer envelopes (keeping matched sets together) prior to stuffing. Remember…the handwriting on both envelopes should be the same.

If your invitations came with an inner envelope, place all items with the print facing the back of the envelope so it’s immediately visible when opened by the guest and with all folded edges inserted first. This envelope will remain unsealed…with even the flap left untucked. If you ordered a color lining, this will be the envelope that has it. If you don’t have inner envelopes, simply follow these steps for inserting pieces into mailing envelopes.

Finally, place the inner envelope inside the outer envelope with the handwritten guest names facing the back of the envelope and seal. Remember to have a return address on the outside of your mailing envelope, preferably on the back envelope flap.

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For a nominal charge you can have a return address printed on the outside flap of the outer envelope. This will save you extra handwriting and ensure return delivery by the Post Office if the envelope is undeliverable to the intended guest.

If you ordered seals to complement your wedding invitations, place each one over the tip of the envelope flap so it looks like it’s sealing the envelope.

Be sure to view or print our handy guideline when you are ready to assemble your wedding invitations.

How to Assemble Wedding Invitations

How to Assemble Wedding Invitations

When it comes to your wedding invitations, you’ll undoubtedly spend some time shopping and selecting just the right design for your special day.  What about when it comes to mailing them to your guests?  Have you thought about how you can make even the outside of the mailing envelope special with an added personal touch?

Here’s how…Stamps for wedding invitations are a great way for you to be creative.  Whether featuring a favorite photo of you and your fiance or a special wedding design, even your postage can be uniquely custom with the addition of your names and wedding date.

Wedding stamps come in different postage amounts to accommodate the size and weight of your invitations.  Various size options may also be available to fit proportionately with the size of your mailing envelope.  To ensure you purchase your custom wedding stamps with the correct amount of postage, take one of your ready-to-mail wedding invitations to be weighed at your local Post Office.

It’s true that custom stamps do cost extra but the more sheets of postage stamps you purchase, the cheaper each sheet becomes.  Keep in mind that there are many items related to your wedding that you may be mailing to guests.  Using the same custom postage design for each mailing will allow you to order more stamps taking advantage of any quantity savings offered.

  • Save the Date Cards
  • Bridal Shower Invitations
  • Rehearsal Invitations
  • Response Card Envelopes
  • Thank You Cards

Bride Groom Wedding Date Postage Stamps

When it comes to mailing your wedding invitations, be sure to keep these tips in mind…

  1. Be sure you have a return address either printed or handwritten on the outside of your wedding invitation envelope, preferably on the back flap. This will ensure any undeliverable invitations will be returned to you by the Post Office.
  2. Take one of your assembled and ready-to-send wedding invitations to be weighed at the Post Office to make sure you affix the correct amount of postage.
  3. To save both time and your tongue, be sure to purchase self-adhesive stamps. The Post Office will have several styles for you to choose from or you may want to create your own custom photo or wedding stamps through an online retailer. You can choose an already designed stamp or simply upload a favorite photo to share with guests as part of your invitation mailing. Many times you also have the option of adding your names and/or wedding date.
  4. If you are enclosing a response card with your invitation, make sure you placed a postage stamp on the return envelope as a convenience to your guests.
  5. Mail all of your wedding invitations directly at a Post Office about 4 to 8 weeks prior to your wedding date, maybe even sooner if you are having a destination or holiday wedding.
Butterfly Sensation Invitation

Butterfly Sensation Invitation

Today, we are covering the etiquette guidelines for addressing wedding invitations for mailing. For those invitation styles that come with double envelopes, this would apply to the outer envelopes (last week’s post covered addressing the inner envelopes).

Remember, it is recommended that you address your envelopes before inserting your wedding invitations to avoid having an uneven writing surface and to prevent making indentations on the invitations.

Addressing wedding invitations should be done in handwriting instead of using printed labels. If you have double envelopes, the handwriting on both envelopes should be by the same person and in the same ink color, either black or blue, so everything matches.

Mailing envelopes should be addressed using formal names and WITHOUT using abbreviations with the exception of non-professional titles (Mr., Mrs., Jr., Esq., etc.). Professional titles, such as Doctor, should be spelled out.

With the exception of “One,” all house numbers are written in figure form and no commas are used when separating digits in house numbers. Apartment, suite, rural route numbers and zip codes are written in figure form. If you are unsure of a ZIP code, visit the U.S. Postal Service’s website, www.usps.com, where you can easily look up ZIP codes.

Do not use symbols; spell out the word “and”.

Write out state names as well as the words “Street,” “Boulevard”, “Avenue”, “Trail”, etc.

You are also encouraged to have a return address either handwritten or pre-printed on the back flap of the mailing envelope so any undeliverable wedding invitations can be returned to you.

As part of addressing invitations etiquette, there are certain guidelines for the inner (inside) envelope if your wedding invitations come with two envelopes.  Typically double envelopes come with more traditional styles.

Your inner envelope is the one that can have a colored lining for an extra charge, if you choose, and will hold your invite as well as any insert cards. Since it will be placed into the outside mailing envelope, it will come with an ungummed flap so it remains unsealed.

It is recommended that you address your envelopes before inserting your wedding invitations. This avoids having an uneven writing surface and prevents any indentations on the invitations.

Remember, both of your envelopes should be addressed in handwriting versus using printed or typed labels. The handwriting on both envelopes should be by the same person and be in one ink color, either black or blue, so everything matches.

On this inside envelope, first names and addresses are omitted. It is simply addressed “Mr. and Mrs. Smith”, as an example.

All invited family members should also be included, however it is best NOT to use the words “and family.” Instead, list all guests’ names keeping in mind that names of children may be spelled out (for example, “Jane and John”) and written below the parents’ names in order of age.

Couples who are dating should each receive their own invitation instead of writing “and guest” on the envelope. It is up to you to find out each guest’s name.

You may address close friends and relatives informally on your inside envelopes as appropriate.  If your verse wording lists you as issuing your wedding invitations, addressing relatives as “Uncle Fred,” “Grandma Smith” or “Grandpa” are all acceptable. If parents are inviting the guests, they would not refer to the uncle of the bride as “Uncle Fred.”

Addressing the outside or mailing envelopes for your wedding invitations will be covered in next week’s blog post.

Trim Invitation

Trim Invitation

 

In order to see any wedding invitations that are not deliverable by the Post Office, you will need to include a return address on them.

You can actually plan for this at the time you have your invites printed.  There is usually an option for having a return address printed on the back flap of your mailing envelopes for a small extra charge.  This convenience may be worth the cost since it eliminates having to later handwrite it on the envelopes or attach return labels.

The return address, when professionally printed on the envelopes, typically includes just the two-line mailing address, no name.  All words within the address are completely spelled out including the state name.

As shown below, you may even choose to match the font on your envelope to the typestyle of your invitation verse.

In the Spotlight Invitation

Wedding Ring Heart PostageHow can you give your wedding invitation mailing piece the ultimate finishing touch?

Read all about how you can be uniquely creative with custom stamps when mailing your invitations.

Wedding Cake Postage StampJust a reminder that your wedding postage will cost slightly more if you are mailing your invitations after the first class postage increase on January 27.  The first class stamp will cost $.46 following the $.01 increase.  Be sure to take one of your ready-to-mail invitations to the Post Office to be sure you are affixing the correct postage for its size and weight.  Rates are increasing for additional ounces of weight as well.

If your response card happens to be a postcard, that stamp rate will also increase by $.01 bringing it to $.33.  Remember, response cards should include a return postage stamp as a convenience to your guests.

Have you considered personalizing the mailing of your invitations with custom wedding postage?

You can choose to create your own stamps with a favorite photo or simply add your names and wedding date to a pre-designed stamp. What a great way to add an extra special touch to the outside of your mailing envelopes, even if it costs a little extra.

When planning a wedding it is easy to get lost in the many tasks that you need to mind and get done before the big day. An easy solution to keep from getting buried is to take it one step at a time and know exactly what each task encompasses. This way you will be able to mark each to-do off your list knowing it is 100% complete.

One of the biggest headaches for a bride is getting invitations made and sent out on time. The following is a list of the most important tips for having wedding invites made and mailed out in a timely manner while keeping your sanity intact!

Ordering:

  • Create a list of all persons that you plan to invite before you actually order your invitations.
  • Be sure to order about 25 additional invitations on top of the number you need to for your guests. This will save you time and money if you happen to make mistakes with addressing, send last minute invites, or you need to resend an invitation.

Addressing:

  • To avoid mistakes while addressing, type or print the list of names with the appropriate titles. For example: Mr., Mrs., Ms., or Dr.
  • If you are inviting a widow, address her as Mrs. Vincent Smith.
  • When mailing invitations to children over the age of 18 and who still living at home, they should receive their own invitation or they are listed separately on their parent’s invite. An example:

Mr. and Mrs. Vincent Smith
Ms. Emma Smith

  • When you are inviting children under the age of 18, you should list their individual names below their parent’s names or you may also use “and Family.”

Mr. and Mrs. Jones and Family

-Or-

Mr. and Mrs. Smith
Emma, Dean and Gabriel

  • If you happen to be inviting two people who are unmarried, but living together or are married with different last names, be sure to use both of their full names.

Dr. Vincent Smith
Ms. Danielle Smith

  • For single guests that are allowed to bring their own guest you will add “Mr. Vincent Smith and Guest” on the inside envelope.

Mailing:

  • Before you go ahead and purchase postage for your invitations you should take a full envelope to the post office. Your envelopes should include the invitation, inner envelope, response card and envelope, reception card and any additional items you choose to send. The correct postage will then be determined by weight and size. If you are sending unique wedding invitations to many different people, then you should take an example of each one so that you will get a correct estimate and avoid any postage mistakes.

Sending wedding invitations doesn’t have to be a hassle, as long as you know what you need and how the process works. Keep these simple tips in mind and it will be smooth sailing until that special day!

Unique-Wedding-Invitations-Captivating-Flowers

Captivating Flowers

Have you considered spicing up your invitations with custom wedding postage stamps?

Mailing your invitations with special wedding stamps gives you another opportunity to personalize.  You can choose to create your own stamps with a favorite photo or simply add your names and date to a pre-designed stamp. What a great way to add a special touch to the outside of your wedding invitations, even if it costs a little extra.